Accounts Payable Coordinator

Join our team, sharing the latest scientific advances in light-based technologies from around the world, including biomedical optics, astronomy, lasers, solar, nanotechnology, and more!  Make a difference by doing important work with a successful, international not-for-profit organization.

Full-time, 40 hours per week position available, with flexible work hours.

 Description of duties

The Accounts Payable Coordinator handles the financial processing of payment transactions including general ledger coding and reconciling of invoices and payments. The Accounts Payable Coordinator assigns payments to the proper cost centers and projects and works with vendors to resolve any discrepancies that arise.  This position is also responsible for including sales tax on appropriate invoices and recording specific taxation of vendors, applying credits as applicable and monitoring all vendor payment agreements.

Essential Duties and Responsibilities

1. Processes vendor invoices, including GL account coding and matching invoices with purchase orders and entering invoices into financial accounting software
2. Creates and mails checks and sets up electronic payments for invoices and customer refunds
3. Records auto-withdrawals and wire transfers

Education & Experience Requirements

1. Associate Degree in related field or equivalent, relevant experience
2. Minimum of 2 years of office experience required
3. Some college level accounting classes desired

 Compensation and Benefits package include:

• Competitive wages, annual discretionary bonus. Pay range depending on experience is $24.23 to $ 35.14 hr.  This is a non-exempt position.
• Medical, dental & vision benefits provided (100% employer paid premium for the employee, 75% employer paid premium for the dependents).
• Defined retirement contribution: SPIE provides an automatic 5% contribution PLUS SPIE offers UP to 5% matching contributions and 25% vesting each year, 100% vested after 4 years.
• Paid Time Off plan begins at 31 days per year.
• Health savings accounts are partially funded by SPIE.
• Flexible spending accounts for dependent care and dental/vision expenses available.
• Employee life & disability insurance provided, dependent life insurance & Long-Term Care insurance available through payroll deduction.
• Many learning & development opportunities including tuition reimbursement & leadership development.

Location: Physical work location in Bellingham, WA.  Applicants must be currently authorized to work in the United States on a full-time basis.  The employer will not sponsor applicants for work visas.

Culture: At SPIE, we believe innovation thrives when people feel valued, supported, and empowered. We cultivate a culture of curiosity, collaboration, and continuous growth—where diverse perspectives are embraced, bold ideas are encouraged, and every voice matters.

To be considered for this position, applicants must apply online at www.spie.jobs.

All materials must be received by 5 p.m. August 27, 2026

SPIE is committed to creating a diverse environment and is proud to be an equal opportunity employer.  SPIE provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.